Onboarding 2.0, referred to by SAP as Onboarding, aims to simplify the complexities of the previous platform. Onboarding is now built directly on the SAP SuccessFactors Employee Central platform with Fiori-based design and a consistent users experience. New hires, for example, now can now log directly into the SuccessFactors platform due to the use of standard data structures along with reduced duplicated functionalities.

Features and Benefits:

• Onboarding fully aligns with the rest of the SAP SuccessFactors product suite much more effectively.

• The user interface of Onboarding now leverages the SAP Fiori User Experience.

• The hiring manager tasks are replaced with a comprehensive onboarding tasks dashboard.

• Onboarding has more control and visibility to configure and administer processes, workflows, and custom forms.

• Features such as, Personal/Custom Data Collection, New Hire Data Review, New Hire Tasks, Onboarding Dashboard, and e-Signature (both DocuSign and SAP SuccessFactors eSignature) are available to the new hires on a mobile device.

• Onboarding has a new notification framework which is again built on Metadata Framework where advanced conditions are replaced with the use of business rules.

Considerations for Migration:

There is no easy button for migration as technical differences are still present between the two applications with SAP not having introduced standard delivered tool sets to support the required activities. In turn, migration will require customized development of non-compliance forms, policies, conditions, integrations and reporting. All state and federal compliance forms (I9, W4, etc.) continue to be standard delivered and managed centrally by SAP with state/federal governments. With the introduction of Story reporting and SAP direction to migrate customers to SAP Cloud Integration Platforms, the use of Identity Authentication Services (i.e., IAS) will be required for all reporting use with Onboarding moving forward.

Phoenix Business Consulting Approach to Migration:

With the end-of-support and deprecation looming, it’s important to begin the necessary steps to complete the necessary upgrade prior to Q4 25’. With decades of SAP SuccessFactors experience and consultants who were some of the first to implement the new Onboarding platform, Phoenix Business Consulting knows what it takes to be successful. Leveraging the SAP Agile framework, Phoenix takes an iterative approach to implementation allowing customer teams to narrow their focus to smaller and manageable elements across the project, offering continuous reinforcement of enablement and application ownership through knowledge transfer.

The following key areas will be heavily emphasized:

• Current State Analysis: Review the existing onboarding processes and systems

• Fit-Gap Analysis: Build of current Onboarding processes into the new Onboarding platform allowing refined focus on functional gaps leading into the iteration cycle of the engagement.

• Iterative Cycles: Continuous configuration of changes identified during fit-gap analysis and of known requirements offering heightened engagement, accelerating deployment and the ability for continuous knowledge transfer.

• Business Acceptance Testing: Validation of day-to-day business processes ensuring current practices are met.

Timeline for Deprecation:

• End of Development – Q2 2021
• End of Onboarding 1.0 Maintenance – Q4 2025
• Deprecation of Onboarding 1.0 – Q2 2026

About Phoenix Business Consulting:

As an SAP gold partner for over 26+ years Phoenix Business Consulting specializing across the SAP Cloud suite, we know what it takes to be successful and carry with us the necessary in-house experience to ensure aggressive delivery timelines on time and on budget. We also cordially extend our customer road mapping offerings to assist with your migration planning and detailed strategy for both HR and ERP applications (SuccessFactors, S4HANA, Concur, Ariba, etc.).